GERLACH GYLSTORFF FUND
The Gylstorff Fund was founded in 1990 by Prof. Dr. Dr. habil. Helga Gerlach in memory of Prof. Dr. Irmgard Gylstorff, the former director of the Institut für Krankheiten des Haus- und Ziergeflügels sowie der Tauben, Wild- und Zoovögel (Institute for Diseases of Poultry and Pet Birds including Pigeons, Wild- and Zoobirds) of the Ludwig-Maximilians-University Munich. Prof. Dr. Gylstorff was the first lady in the world to hold a chair in veterinary medicine. In particular, she held the first European chair of an Institute for Avian Diseases, in 1961 at the Tierärztliche Hochschule in Hanover, Germany (University of Veterinary Medicine Hannover).
The Helga Gerlach Fund was created in 2009 by a group of European AAV members to perpetuate the work of Professor Dr. Dr. habil. Helga Gerlach throughout her long serving years. Professor Gerlach has dedicated more than 50 years of her life to avian exotic and poultry medicine. She is a well known scientist, speaker and teacher all over the world. To this day she is actively involved in avian veterinary science as a histopathologist. Two of her outstanding traits are her continuing natural curiosity and interest in birds in general and her dedication to life-long learning. These traits enabled her to accumulate an amazing store of knowledge, which she readily shares with colleagues.
In 2011 the EAAV Board decided to merge two funds into the Gerlach-Gylstorff Fund.
Grants and awards
1. The EAAV Gylstorff Travel Grant is a travel fund designated for undergraduate students, doctorate students or PhD candidates, interns and residents in order to allow the learning of new scientific methods or to participate in scientific meetings of the European Association of Avian Veterinarians (EAAV) or cooperating associations. In particular, participation in the International Conference on Avian, Herpetological and Exotic Mammal Medicine (ICARE) is supported. Members of the European Association of Avian Veterinarians e.V. (EAAV) are preferred in the selection process.
In principle the Gylstorff Travel Grant partly pays for the travel expenses. The amount paid out derives exclusively from the interest on the capital. There is no maximum to be paid per person. The money is given absolutely, i.e. it is not a loan. Applications need to be submitted by the candidates themselves online through the online application form “Gylstorff Travel Grant” as published on the EAAV website (https://eaavonline.org/eaav-gylstorff-travel-grant). It is mandatory to submit a CV, explanation of financial necessity, estimated costs of travel and the purpose the travel grant is intended for. It should include an essay (500 to 700 words) on the travel intention.
The deadline for applications for the Gylstorff Travel Grant to scientific meetings is the same as the early registration deadline for the conference or at least 8 weeks before the start of the planned travel.
In return the beneficiaries accept either the duty to publish a scientific paper on the new knowledge gained, to give a talk in the avian session of the upcoming ICARE or to write a report of the scientific meeting for the benefit of their colleagues printed in the EAAV newsletter. In this report, talk or paper the EAAV needs to be mentioned specifically as the funding source
The Gylstorff Travel Grant is managed by the treasurer of EAAV. Decisions on the grant to be given and on the amount to be distributed are made by the EAAV treasurer, one other EAAV board member and one EAAV advisory board member, both elected by the EAAV president.
2. The EAAV Helga Gerlach Student Prizes, formerly named EAAV student session prizes, are awarded for the three top presentations of the competitive student session at the International Conference on Avian, Herpetological and Exotic Mammal Medicine (ICARE). They are intended for students with no more than three years of postgraduate studies giving their first scientific presentation on an international conference. Students already involved in a residency program are excluded from application.
Application need to be submitted by the candidates themselves online by submitting an abstract for an oral, scientific presentation and indicating (tick box) that they are eligible as students on the ICARE website (http://www.icare2019.eu/page/16378/abstract-proposal-submission). Deadlines for submission and notification are the same as for papers submitted for the main program of ICARE. The application must include an abstract of MAXIMUM 250 words (excluding title, authors and references) and are expected to be informative. This word limit of submission will ensure all material submitted for review is similar in length and compared/reviewed fairly. All submitted material must be ethically sound, and where appropriate previously approved by an ethics committee. For further information about the abstract, please visit the instructions of the local organizing committee (OC) of ICARE on the webpage http://www.icare2019.eu/page/16378/abstract-proposal-submission. All co-authors must agree to the paper submission and must acknowledge about the application.
Places within the competitive student session are limited to 5-7 depending on the decision of the organizing and the scientific committee. Candidates for the EAAV Helga Gerlach Student Prize Session will be selected by the scientific committee for avian medicine during ICARE by blinded review.
Student papers rejected for this competition can still be placed in the main program of ICARE in case they are of higher quality than other papers submitted for the main conference.
The top three presentations are selected during and announced immediately after the competitive student session. The selective committee includes the EAAV Officer for Student Affairs, the chairperson of the scientific committee for avian medicine during ICARE (SC) and one other member of the SC chosen by the chairperson. In each selective committee one person has to be with an academic affiliation and one person has to be a practitioner. In case one of the three is involved in one of the papers submitted, the SC chairperson has to nominate a proxy.
The prizes are awarded by the EAAV President as follows
1st place € 1000 (€ 300 to the student, € 700 to the main affiliation of the project)
2nd place € 500 (€ 200 to the student, € 300 to the main affiliation of the project)
3rd place € 300 (€ 100 to the student, € 200 to main affiliation of the project)
All three recipients are invited to the Gala Dinner of the conference.
3. The EAAV Helga Gerlach Senior Award is intended to honour senior veterinarians with outstanding contributions to the avian medical field.
Potential candidates should fulfil the following requirements:
• Veterinary surgeon of good standing
• 15 years of service to avian medicine
• Contributed substantially to enrich the literature on avian medicine
• Promoted avian medicine through teaching, research or clinical performance
• Exemplary disposition to strive for excellence in avian medicine
Candidates can be proposed from outside and inside the selective committee by providing name, affiliation and contact of the proposed person. Self-application is not possible. Deadlines for proposal and notification are the same as for papers submitted for the main program of ICARE.
Selection of recipient is performed within the selective committee with a secret ballot. The selective committee consists of the chairperson of the scientific committee for avian medicine during ICARE and six members of the EAAV Board and EAAV Advisory Board (EAAV President, EAAV Vice-president, EAAV Officer for Gerlach Gylstorff Fund, EAAV Treasurer, EAAV Secretary and the Chairperson of the EAAV Advisory Board). The EAAV President receives all votes and announces the decision. If necessary, the selection procedure will be done in several rounds.
The prize is awarded by the EAAV President and the chairperson of the SC at the EAAV award ceremony during ICARE and consists of the Helga Gerlach Award Statuette and € 1000 prize money.
4. The EAAV Research Grant is intended to support the funding of avian veterinary research. The European Association of Avian Veterinarians (EAAV) invites complete application documents for up-to-date research in this field. The intention of the competitive grant is to support the most promising research project. Proposals need to be submitted by the project leader (director/head) including a CV, list of publications of the main persons involved, a blinded sketch of project (introduction, review of literature, material and methods, goals), a working plan including a time schedule, and a financing plan.
The proposal has to be submitted online via the online application form “EAAV Research Grant” as published on the EAAV website (https://eaavonline.org/). All proposals have to be in British English. The project leader (director/head) submitting the proposal will act as the corresponding person.
Each project will be evaluated by two external experts for importance for the field, soundness of experimental design, feasibility, and probability of success. The external experts must have a deep expertise in the field of the proposed project, and will be selected individually for each project by the EAAV President.
The task of the reviewers includes a report and recommendation. These reports are intended to help the selective committee in decision finding, especially to avoid the vote for a project with a methodological deficiencies. Based on the advice of the external experts the selective committee will choose the recipient.
The selective committee consists of seven persons in total, three members of the EAAV Board (president, vice-president, officer of EAAV Gerlach Gylstorff Fund), three members of the scientific committee for avian medicine of the International Conference on Avian, Herpetological and Exotic Mammal Medicine (SC) (e.g. chair, junior vice chair, senior vice chair). In case committee members are involved in a proposed project or positions are accumulated in one person, the EAAV President or the chairperson of the SC nominates proxies depending of which group the replacement is needed.
In case of detection of a severe mistake (methodological, ethical or similar) each member of the selective committee has a right of veto.
The prize money depends on the application, but the EAAV Research Grant is limited to maximum 10.000 Euros.
Deadline for submission is at least eight weeks before the start of the intended project.
The grant will be awarded by the EAAV President on the upcoming ICARE. However, the project can be started immediately after the positive decision letter has been sent. In return the beneficiary accept the duty to give a talk in the avian session of the upcoming ICARE and to write a report about the scientific project for the benefit of their colleagues printed in the EAAV newsletter. In this report, paper and talk the EAAV needs to be mentioned specifically as the funding source.
To raise the necessary means for the EAAV Gerlach Gylstorff Fund we would need donors who are willing to support us. For your convenience, a donation response form and further information about all EAAV grants and prizes have been included in the following information document. If you are able to help, please complete this form and mail or fax it back to us. Thank you very much in advance!